The Opportunity:

The Azrieli Foundation has an opening for an Administrative Assistant – Grants team. Reporting to the Chief Strategy Officer (CSO) with a dotted line to the Chief Financial Officer (CFO), the candidate will be accountable for a wide range of administrative tasks within the Grants team, specifically supporting the CSO and the Grants Manager.

Responsibilities will include the following:

Grants Administration

• Assist the grants team with grants records management in Fluxx Grants management software;
• Act as a liaison between the grants team and finance team with regard to grants payments, receipts and reconciliation;
• Oversee administrative responsibilities for processing grant payments and receipts.

Administrative Assistant duties

• Perform clerical functions, including preparing correspondence, filing, receiving visitors, arranging conference calls, scheduling meetings, internal and external correspondence, form letters and other documents;
• Manage the CSO Calendar; and
• Provide direct administrative support to the CSO (60%) and the grants management team (40%).

Other

• Act as a primary back-up for the Foundation’s reception, including covering phones, room set-up, couriers and deliveries, etc.;
• Provide back-up support for office management;
• Liaise as required with other teams;
• Perform other duties as assigned.

Qualifications and Experience

• A minimum of three years in an administrative/coordination role;
• Strong interpersonal and relationship management skills with a strong service orientation;
• Strong communication skills (oral and written);
• Very detail oriented;
• Adaptable and comfortable with change and taking direction from multiple individuals;
• Knowledge of MS office and databases;
• Knowledge of bookkeeping practices is an asset;
• Works well under pressure and demonstrates strong multi-tasking skills;
• The ability to independently juggle several projects and balance priorities;
• Demonstrates a confident and active approach to resolving issues;
• Knowledge of French and/or Hebrew is an asset.

Applicants

Interested applicants are invited to submit a cover letter and resume via email: hr@azrielifoundation.org no later than December 9, 2022.

The Azrieli Foundation will accommodate the needs of people with disabilities in our hiring process.

We thank all candidates that apply but only qualified candidates will be contacted for an interview.

About the Foundation

Fulfilling the philanthropic legacy of David J. Azrieli, the Azrieli Foundation has been funding institutions and operating programs in Israel and Canada since 1989.

Driven by a strong belief in the powerful role and responsibility of philanthropy, the Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.

With a firm conviction that everyone has potential, we work to open doors, break ground, and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.

In addition to strategic philanthropic investments, the Azrieli Foundation operates several programs: the Azrieli Fellows Program, the Azrieli Science Grants Program, the Holocaust Survivor Memoirs Program, the Azrieli Music Prizes, and the Azrieli Prize in Architecture.