| Job Title | Grants Coordinator |
| Reports To | Manager of Science & Manager of Neurodiverse Initiatives |
| Location | Toronto (in-office presence required three (3) days a week) |
Position Summary:
The Azrieli Foundation, the largest non-corporate foundation in Canada, is looking for a Grants Coordinator to join the team. Reporting to the Manager of Science and the Manager of Neurodiverse Initiatives and working in collaboration with a network of internal and external partners, the Grants Coordinator is accountable for a wide range of administrative tasks including program and granting coordination as well as other duties supporting the Managers, to ensure successful operations of these two portfolios.
Both the Science and Neurodiverse Initiatives portfolios include robust rosters of grants to outside organizations, as well as internally run programs (Azrieli Science Grants Program and the “INfinity Prize” Program for Employment Social Enterprises employing neurodivergent individuals).
Responsibilities:
Program Coordination (50%):
- Support the annual Programs in the Science and Neurodiverse Initiatives Portfolios (currently two), including call for proposals, review of letters of intent, application invitations and coordination of activities with outside reviewers
- Support the delivery of Programs communications in collaboration with the Communications Team and outside service providers, including:
- keeping contact lists current
- collecting and organizing key assets
- ensuring advertising, printing and distribution deadlines are met
- Support the Advisory Councils, as required, in convening and running meetings, including:
- scheduling meetings and related resources
- drafting agendas and meeting minutes
- documenting actions for follow-up
- Update planning calendars
Granting Coordination (30%):
- Provide information about granting guidelines to current and potential new grantees
- Assist the Managers in maintaining the granting schedule
- Enter and maintain all relevant information in the granting database (Fluxx)
- Draft grantee correspondence for approval
- Prepare grant payment requests and ensure payments are released in a timely fashion
- Ensure grant acknowledgment letters are received from grantees when due
- Communicate with grantees regarding timing and requirements for agreements, payments, receipting and reporting, as required
Additional Support (20%):
- Arrange conference calls and schedule meetings
- Book travel and accommodations
- Arrange couriers and mailings
- Collect and submit invoices and expense reports for approval
- Other duties as assigned
Qualifications and Experience
- A minimum of three (3) years in a program/project coordination role
- Strong interpersonal and relationship management skills with a strong service orientation
- Strong communication, listening and executing skills – both verbal and written
- The ability to take direction from multiple people and proactively managing that dynamic
- Detail- and deadline-oriented with strong multi-tasking skills
- Customer-oriented with the ability to adapt/respond to different types of personalities and approaches
- Highly organized with the ability to prioritize, work under pressure and meet timelines
- Adaptable and comfortable with change
- Demonstrates a confident and active approach to resolving issues
- Knowledge of MS Office
- Proficiency with web-based program management and knowledge-sharing platforms; and
- Knowledge of French would be considered an asset
Environment, Pace and Challenges
- The environment is dynamic and fast-paced
- This is a new role with no routines/materials to draw on
ABOUT THE FOUNDATION
Fulfilling the philanthropic legacy of David J. Azrieli, the Azrieli Foundation has been funding institutions and operating programs in Israel and Canada since 1989.
Driven by a strong belief in the powerful role and responsibility of philanthropy, the Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.
With a firm conviction that everyone has potential, we work to open doors, break ground, and nurture networks – empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.
In addition to strategic philanthropic investments, the Azrieli Foundation operates several programs: the Azrieli Fellows Program, the Azrieli Science Grants Program, the Holocaust Survivor Memoirs Program, the Azrieli Music Prizes and the Azrieli Prize in Architecture.
Applicants
Interested applicants are invited to submit a cover letter and resume via email: hr@azrielifoundation.org no later than April 16, 2023. Please reference Grants Coordinator in the subject line.
We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion makes our organization stronger, more productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply. We are committed to creating an inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to hr@azrielifoundation.org.
We thank all applicants for their interest, however only those selected for an interview will be contacted.
| Job Title | Manager of Academic Initiatives, Holocaust Survivor Memoirs Program |
| Reports To | Director, Holocaust Survivor Memoirs Program and the Managing Editor, Holocaust Survivor Memoirs Program |
| Location | Toronto, Ontario (in-office presence required) |
Position Summary:
Reporting to the Director, Holocaust Survivor Memoirs Program, the Manager of Academic Initiatives is responsible for raising national and international awareness of the Memoirs Program among scholars and academic institutions; creating space for academic discussions related to Holocaust memoirs and related subjects; and supporting postsecondary teaching and learning about the Holocaust. This is a full-time position.
Position Responsibilities:
- Raising awareness of the program’s resources among faculty and students at the postsecondary level
- Supporting faculty and students at postsecondary institutions with incorporating memoirs into their research and teaching
- Designing academic conferences for scholars and postsecondary students
- Organizing smaller-scale academic events at universities
- Deepening the program’s existing relationships with individual scholars, university programs and academic institutions
- Ensuring the program’s presence at relevant conferences
- Keeping up to date with the program’s publishing plans and supporting editorial research queries
- Participating as needed in the creation of maps, glossary terms and other resources
- Establishing creative opportunities to connect with postsecondary students about the program’s memoirs and resources
- Collecting, preparing and editing papers following conferences for special journal publications
- Ensuring that academic libraries have complete sets of Memoirs Program titles
- Creating resources for postsecondary scholars and students (including an Academic Catalogue)
Technical Knowledge and Experience
- PhD with specialization in some aspect of Holocaust studies (or related discipline)
- Ability to develop strong relationships within academic communities
- Experience in facilitation and public lecturing
- Robust experience with MS Office
- Ability to independently to balance several simultaneous projects and priorities
- French language an asset
Environment, Pace and Challenges
- Dynamic and fast-paced
- Chance to work in a collaborative team environment
- Challenge: potential pressure in meeting needs from multiple sources
ABOUT THE FOUNDATION
Fulfilling the philanthropic legacy of David J. Azrieli, the Azrieli Foundation has been funding institutions and operating programs in Israel and Canada since 1989.
Driven by a strong belief in the powerful role and responsibility of philanthropy, the Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.
With a firm conviction that everyone has potential, we work to open doors, break ground, and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.
In addition to strategic philanthropic investments, the Azrieli Foundation operates several programs: the Azrieli Fellows Program, the Azrieli Science Grants Program, the Holocaust Survivor Memoirs Program, the Azrieli Music Prizes, and the Azrieli Prize in Architecture.
Applicants
Interested applicants are invited to submit a cover letter and resume via email: hr@azrielifoundation.org no later than March 1, 2023. Please reference Manager of Academic Initiatives, HSMP in the subject line.
The Azrieli Foundation will accommodate the needs of people with disabilities in our hiring process.
We thank all candidates that apply but only qualified candidates will be contacted for an interview.
The Azrieli Foundation is strictly apolitical. As a registered charity, the Azrieli Foundation does not engage in or fund any partisan political activities.
